PowerPoint printing ‘Notes’ without border and fit to page option looses text Showing 1-11 of 11 messages. View > Master > Notes Master. I have also tried copy the slides into a new powerpoint and do it from there, but the problem persists. Shortcut Sunday-Keyboard Shortcuts in PowerPoint 2016 for Mac Last Sunday we published a post for PowerPoint Window users. Since I know that not everyone is on a PC and I am sure alot of Mac users would love some shortcuts if they don’t know them already.
I’ve gotten a lot of emails about my last post on creating simple puzzle animations in PowerPoint. Based on some of the questions in the emails, I thought it would be good to go over some simple tips and tricks that I’ve learned over the years. They help make working with PowerPoint more productive. Review the tips below and then watch the tutorial for more detailed information. The tutorials are a little more detailed than the post so they take a little more time. The link above takes you to the entire tutorial.
If you want to see individual parts of the tutorial, click the links below:. How to select objects on the screen. Click and drag the mouse to select objects on the screen.
Only those items that you drag over completely are selected. So, you can avoid selecting objects by not dragging over the entire image. This works really well when trying to group and ungroup clip art. Select and unselect objects by holding down the shift key and clicking on them. I’ll drag the mouse over a bunch of objects to capture them all, then the ones I want to remove, I just SHIFT+click on them. How to duplicate objects and slides.
You can quickly duplicate objects and slides, by placing your mouse over an object. Press the CTRL key and you’ll see the mouse with a '+' sign.
Then click and drag the object where you want it to be. You can do the same for slides in the viewer modes. Just CTRL click and drag the slides. Another option is to select a slide or object and press CTRL+D. That duplicates the object. Leverage grouping and ungrouping of objects. Right click on objects to group and ungroup or use shortcuts:.
PowerPoint 2007: CTRL+G (group) CTRL+SHIFT+G (ungroup). PowerPoint 2003: CTRL+SHIFT+G and CTRL+SHIFT+H. I’ve slowly been building my own library of custom content. I’ve developed the habit of and then reinserting them in the slide. This way I can easily use them elsewhere. By saving them as vector images, I’m also able to ungroup and edit them inside PowerPoint. Keyboard shortcuts & right clicking There are a bunch of keyboard shortcuts that you can use to make your production process faster.
The options for PowerPoint 2003 and 2007 are a little different. There are some basic shortcuts that I use all the time for copying and pasting.
I also do a lot of grouping and duplicating. I can’t go through every shortcut in this post. However, if you review the links below you can see what they are. You might even find features that you didn’t know existed.
Here are links for the two:. Pressing the ALT key will also reveal your shortcuts.
In addition to learning some keyboard shortcuts, get used to right clicking on objects. That will always open a context sensitive menu that reveals options and features available to you based on what you right clicked. It will save you a lot of time looking for menu items. I love PowerPoint 2007 and think it really helps make PowerPoint a better tool to author elearning. I’m going to do a post on my observations in the near term. However, if you’re between PowerPoint 2003 and 2007, I found this on the Computerworld site with a good comparison of the keyboard shortcuts for both products.
Use the grid and guides to help align objects Using PowerPoint’s grid and guides will help you keep objects aligned. As you can see, the menu lets you modify the grid spacing, snapping of objects, and drawing guides. I use the drawing guides on every project. They help me align my objects across screens.
Duplicating them is the same as duplicating anything else in PowerPoint. Select the guide, hit CTRL, and then drag the guide where you want it. PowerPoint is a very effective tool to build elearning courses. The better you get at using some of PowerPoint’s features, the more effective you’ll become when building your courses. Hopefully, these tips and tricks will help you become a little faster at what you do. If you have some tips and tricks you’d like to share, just add them to the. Also, feel free to share these with others.
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Free E-Learning Resources Want to learn more? Check out and free resources in the community. Here’s a for elearning, instructional design, and training jobs Participate in the weekly to sharpen your skills Get your. Lots of cool to check out and find inspiration. Getting Started? This and the will help. I especially like the Greek mythology tip.
Exactly what I was looking for. I use PowerPoint 2003 and at the rate my company upgrades, I won’t see PP2007 until 2009 if I am lucky.
Before getting PP2003 a couple years ago, we were still using stone tablets. As far as aligning objects, I like selecting all the objects I wish to align and then in the Drawing menu, I select “Draw”, “Align or Distribute” and it gives you options to align all the objects based on the top, bottom, sides, or middle of the objects.
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Another thing that is nice is if you want to evenly space multiple objects apart from each other, you can select the horizontal or vertical distribution options. So lets say you have five objects you want evenly spaced across your slide. Just move one as far left as you want it and move another as far right as you want it. Then select “Distribute Horizontally” and it will move the remaining three so that all five are all evenly apart from one another. @Lisa: you can use any screencapturing tool as long as it outputs to.swf. The key is to capture so you don’t have to scale the swf and lose resolution. For example, in this demo, I captured in a size that fits in Articulate Presenter without having to scale down.
You’ll notice that I also locked the player so it can’t be scaled. Most people have clarity issues because they’ll capture at full screen and then compress the file down to a lower resolution. Then they scale the swf back up to fit the browser.
Tom, Maybe you or some other folks with PPT 2007 experience can help me. I’ve just started working in PPT 2007 and have noticed that the header/footer function on the master pages in the slide/notes view work differently from the 2003 version. It seems you can set the master pages from the Header/Footer menu selection as usual But when you return to the actual slide the header/footer text boxes are still accessible on each individual slide. I’ve had problems with the slide header/footer settings being consistent have had to enter text on individual slides. Am I doing something wrong on the master slides? I’d like to avoid having to fix and refix header/footer text.
Tom, great postI can’t quite make the screen recording function that you explained to Lisa on Sept. 16 work for me, though. How do you “capture in a size that fits in Articulate Presenter without having to scale downalso lock(ed) the player so it can’t be scaled.” I have downloaded several screen recording tools (freewarethe last one I tried being the free screen recorder from NBXSoft), and when I publish in Articulate, the screen recordings are invariably blurry. Perhaps the free stuff doesn’t have the configuring capacity to do what you suggest?
What a fantastic site! I’m mentoring a trainer in China to become an e-learning developer and I’ll definitely refer her to your blog. Here are some other PPT (2003) shortcuts that I find very handy: = To move an object vertically or horizontally, Shift+drag it. = To duplicate an object and keep it aligned with its original, Ctrl+Shift+drag it. = To resize a selected object about its centre, Ctrl+drag a handle. (Keeps object centre-aligned with others, or with slide.) = To resize a selected object and keep its proportions, Shift+drag a corner handle. = To resize a selected object about its centre and keep its proportions, Ctrl+Shift+drag a corner handle.
= To show or hide the guides, press Alt+F9. = To open the Grid and Guides dialog box, press Ctrl+G.
= To change the case of selected text (or the current word), press Shift+F3 repeatedly. = To select a sentence, Ctrl+click in it, then Shift+click elsewhere to select consecutive sentences. Thanks again, and I hope you and others find some of these tips useful too.
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