One thing in Outlook 2011 that can be surprisingly hard to find for new users is the Search function. There’s a search field readily visible, but it only searches the currently selected folder. Why Microsoft made the user interface choice to hide the ability to search is somewhat of a mystery to me, but here’s how you access all of the other search options in Outlook 2011.
To set preferences for how conversations are displayed in the message list, on the Outlook menu, click Preferences, and then under Email, click Reading. Under Conversations, select the preferences that you want. Messages in the Junk E-Mail and Deleted Items folders are not included in conversations. I've just found it! I had to look under view and do a bit of trial and error, but turning on 'side bar' suddenly showed me all that I needed.
To search the current folder in Outlook 2011, you click in the Search This Folder blank and type in what you’re looking for. Outlook will then give you selectable search options for what you typed in. To do a more complex search, click in the Search blank and don’t type anything. Once you click in the Search blank, a new Search tab will appear next to the Tools tab. In the Search tab, you’ll have the option of searching: Folder – Search within the current folder Subfolders – Search within the current folder and all subfolders beneath it All Mail – Search all email available to your Outlook email client All Items – Search all items in Outlook, including email, calendar entries, to-do entries, address book contacts, etc. For the searching, you’ll have a number of additional options available. I had figured this much out already but it’s still useful info, thanks for posting.
A related question I’m hoping you might be able to help me with; Once you find an email using search in Outlook, how the hell are you supposed to find the folder that contains it? I had the same problem when i used Entourage but was able to find a script that would show the source folder. However I haven’t figured out a solution for Outlook yet. Perhaps there is an easy built-in solution I am over-looking? Any help would be apprecaited! Cheers, Patrick. What this article does not address and which seems to be driving a lot of us crazy, is the change in Advanced Search functionality where now you can either search ‘a’ subfolder or ‘all’ subfolders within the mailbox but nothing in between.
Meaning, if you have subfolder xyz and a subfolder heirarchy below it, you can no longer search only xyz and its heirarchy. As soon as you enable ‘Search subfolders’ from the ‘Browse’ window, it defaults to searching ‘all’ subfolders within the mailbox. It’s maddening! : I can’t get outlook to search for anything from more than a week ago. The search function was working OK (but I could only search within the year) and then I had to rebuild my database.
After I rebuilt it the perameters have changed and I can only search for very recent mail. I have tried changing the dates and it make no difference. This is driving me nut nut! Can anyone help? You and MJ may need to rebuild your Spotlight Index since this is what Outlook uses to search with. Hope it helps if still needed. I use a quick Command-Space to bring up a spotlight seach.
I have my Spotlight configured to produce email, then docs, the sheets etc etc. When I do the search the emails which contain my text are there regardless of which folder they were saved into. There have been times when I thought the content was in an email when in fact spotlight brought up a.doc. It works well and is the best work around.
Be aware that the indexing for spotlight / outlook is not flash – it takes a while. Those getting partial results should try leaving thier MAC on and powered up for a day or so to be sure. Ive had bad results when trying to reindex in the past. – just saying – and hope it helps:o). The main “Search This Folder” is omitting the From field in emails. I don’t know how long this has been going on, since most of the people sign their names within the body of the emails. I just discovered that in order to search for a last name of the sender if it’s only in the “from” field, I have to go to the Search toolbar and then click “From.” Now I’m wondering if I’ve been missing some emails for a while Is there a fix for this?
When I type something in the “Search This Folder,” the drop down shows that it should be searching the From field, but it is not.
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